planEASe Software Version 14 - 2005

Major new items are: Separable Reimbursements, Adj. Capitalization Rate, Adj. Cash on Cash, Development Spending, Fiscal Year Reporting, show the weighted average rates.

V14.00 Enh - TitlePages SpellChecking
TitlePages SpellChecking Finally!! TitlePages has a Tools/Spelling option that calls up a spelling dialog (identical to that in Microsoft Word). You can Add new words to your personal Custom Dictionary, select a replacement word from the suggested list, Change All occurrences of a word, Ignore A ll occurrences of a word, set Options like Word does ... the whole thing. If you select (highlight) a misspelled word and rightclick, a menu will pop up with suggested replacements. This is serious spell checking, and it is just the start. In the future we intend to make it available to you whenever and wherever you may want to correct spelling in planEASe.
V14.00 Enh - TitlePages Thesaurus
TitlePages Thesaurus For those of you searching for that perfect word to go with your perfect analysis, we have added a Thesaurus on the new Tools menu at Reports / TitlePages. Just highlight the imperfect word and either choose Tools / Thesaurus or simply rightclick to get a list containing the perfect substitute (assuming its not misspelled). This is just the start for the Thesaurus. In the future we intend to make it available to you whenever and wherever you may want a better word to express yourself in planEASe.
V14.00 Enh - TitlePages Bullets/Numbered Lists
TitlePages Bullets/Numbered Lists Reports/TitlePages has been improved by adding a variety of bulleted andnumbered list capabilities detailed on the Format Menu. Conveniently, youcan specify new lists by selecting the text and clicking the new Bullet or NumberList Icons on the Button Bar.
V14.00 Enh - TitlePages Tables
TitlePages Tables We have also enhanced Reports/TitlePages by adding a separate Tables menu, allowing you much greater flexibility in establishing and maintaining tables in your documents
V14.00 Enh - Separable Reimbursements
Separable Reimbursements. Responding to many requests, we now allow you to report Expense Reimbursements and Percentage Rents separately from the Base Rent Revenue in the Pro Forma Income and Annual Statements, as well as the APOD and RentRoll Reports. At the Assumption Edit Screen, pull down File/Preferences and the Preference Dialog now shows a Show Reimbursements in Pro Forma and APOD Reports choice which may be set to Separately or As Lease Revenue. If you choose Separately, and the Assumption Set contains either or both Reimbursements or Percentage Rent, you will see an additional Reimbursement Detail check box below the report allowing you to toggle between showing the Reimbursements in total or in detail by individual expense. Graphs and Monthly Statements have been similarly revised. This means the Income Statement can now be displayed in nearly 6,000 configurations for your convenience (and consternation).
V14.00 Enh - OnLine Manual
OnLine Manual We have placed a bookmarked and thumbnailed PDF File of our planEASe Manual in the System Installation, so if you click on planEASe in the Start / All Programs menu, your three options are planEASe, planEASe Help and planEASe Manual. Choosing planEASe Manual brings up Acrobat or the Acrobat Reader with our Manual. Choose Window / Bookmarks and an expandable tree of the Table of Contents appears to the left side. Choosing any subject in the tree takes you directly to the page in the manual dealing with that subject.
V14.00 Enh - Adjusted Ratios
Adjusted Ratios. Ever since we added the development capabilities in version 10 (the Development Spending and Unit Sales Dialogs), our developer users have been demanding that we adjust the ratios shown in the ProForma Income and Annual Statements (specifically the Capitalization Rate and the Cash on Cash Ratios) for the changing Price of Property and Initial Equity involved with development projects. Accordingly, we have added Adj. Capitalization Rate and Adj. Cash on Cash (both before and after tax) Ratios which adjust the Price of Property and the Initial Equity for changes during the Holding Period. Additions to the Price of Property (as entered in Price of Property on the Investment Assumptions Page) in Development Spending analyses are the Depreciable Amounts in Depr and Depr-dev Pages (both with Depreciation Start Dates after Acquisition) as well as TI's and Commissions generated by Market Profiles. Subtractions from the Investment amount in Development Spending analyses (as well as normal analyses) are made through entering Partial Sale Pages.

Additions to the Initial Equity in Development Spending analyses are the additional invested (and subtracted) amounts described above, as well as any loan Draw & Repay amounts (as shown in the Draw & Repay column of the Audit Window and Detail Analysis for the Draw & Repay category.

Unit Sales analyses are not affected by this change, since the Ratio Analysis Section is not shown for Unit Sales Projects, and also because these Ratios have no meaning for Unit Sales Projects.

To implement these new Ratios in your reports, pull down File/Ratios in either Income or Annual Statements and check the new Ratios for display. The Ratios.txp document in Reports/TitlePages has been revised to show the new additional ratios.

V14.00 Enh - Fiscal Year Reporting
Fiscal Year Reporting. Primarily in response to our Appraiser users, the Assumption Set Specification Dialog (where you enter the Investment Name) now has an added field where you specify the first date of the Fiscal Year. Normally January 1, you may change it to the first of any month, and the planEASe reports with time shown horizontally or vertically (Basic, Detail, Lease, and Income Statements) will have the reporting year run from that date through the next 12 months. All Annual and Monthly variations of these reports reflect this change.

Fiscal Year Reporting also enables you to easily change the first year of an analysis to a full year if you want. Simply change the first date of the fiscal year to the Date of Acquisition, and you automatically have a full first year (and the Annual Statement for that year becomes like an APOD with the first year events (eg: Growth) included, unlike the regular APOD.
V14.00 Enh - Market Profiles
Clearer Market Profiles. One of our newer users, Benetta Rusk, CCIM, suggested that the rates used by Market Profiles would be clearer if we would show the weighted average rates in addition to the New and Renew rates you enter. We have done that in the redesigned Market Profiles Dialog. Our thanks to Benetta for an excellent suggestion.
V14.00 Enh - Base Year Adjustment
Base Year Adjustment Several users on the East Coast have asked that the processing of reimbursements in Market Profile generated leases reset the Base Year for any Base Year based reimbursements to the year of the new lease. We have added a Cont w/BY Adj. choice to the Reimbursements List Box in the Market Profiles Dialog to handle this.
V14.00 Enh - Tenant Reimbursement Alarms
Tenant Reimbursement Alarms In the Reimbursement Dialog, whenever a Space's Occupancy Plan begins after the Acquisition Date, the Tenant's row in the Tenant grid is colored YELLOW to notify you of that fact. Of course, in Development projects, it is totally normal that space occupancy for at least a few of the spaces would begin after acquisition, and there are other reasons for this, such as changing Tenants during the Holding Period. In other words, the yellow color represents just a warning that you should consider whether the planned situation is normal or not.

Whenever a Space's Occupancy Plan is interrupted after it begins and before the end of the Holding Period, the Tenant's row in the Tenant grid is colored RED to notify you of the fact. While this is not normal, it can certainly be valid in the case of a Partial Sale or a combination of two or more spaces into one (or a splitting of one space into two or more). In other words, red is simply a different kind of warning that you should evaluate the space plan. Additionally, a tenant will be colored RED if the first page for the tenant ends before the Acquisition Date, which is always wrong.

The new Alarms On checkbox at the bottom left of the Dialog allows you to turn the alarms off (and on). If you turn them off, they will remain off while you are processing the current Assumption Set. When you process another Assumption Set, or begin another session they are turned on by default.
V14.00 Enh - Market Profile
New Market Profile Defaults In the Market Profiles Dialog, the default lives for TI's and Commissions have been change from 39 years to 15 years, and the Year 1 Bonus Depreciation default has been changed from 50% to None, all in accordance with HR 4520 which the President has signed into law. The 15 year lives provision expires at the end of 2005 if not extended or made permanent by then. Existing Market Profiles in Assumption Sets must be updated manually.
V14.01 Enh - Detail Analysis
Detail Analysis was not adapted to show reimbursements separately in version 14. In 14.01 it has been. Further, if you are viewing Revenue Details with separate reimbursements, there is a Reimb Detail Checkbox to the bottom right allowing you to view detail reimbursements.
V14.01 Enh - APOD
In Reports/APOD we have added a Print/Ratios ... menu choice allowing you to set the Ratios to show / print and adding 3 new ratios available (Loan to Value, Loan Constant, and Loan / Unit or SqFt. Your choice of the Ratios to be shown / printed is saved so that it will be repeated with every APOD until you change it. Our thanks to Ron Bowden, CCIM and Tom McMullan for their suggestions during Boot Camp leading to this enhancement.
V14.02 Enh - Unit Sales Dialog
In the Unit Sales Dialog, the Active Unit Name row now stays highlighted when you are editing other areas of the Dialog.
V14.00 - 14.03 - Fixes
  1. An inadvertent limit of approximately 185 tenants in the ProForma Income Statement has been removed. There is now no limit. Our thanks to Jason Rosauer for the report and documentation.
  2. If Reimbursements were present, and individual space vacancies were present, some Ratios in the ProForma and Annual Statements involving the Effective Income could be slightly misstated in the year(s) of the vacancies. The effects were minor, and all cash flows, IRR's and NPV's were not affected. Introduced in Version 11 and fixed in 14. Not reported.
  3. If you used File/Convert Assumptions to convert an Assumption Set from or to Partnerships and the Assumption Set contained a Unit Sales or Development Spending specification, and the specification contained Units of Measure other than Each and SqFt, the Units of Measure names were lost in the converted Assumption Set. Introduced in Version 10 and fixed in 14. Not reported.
  4. If you entered a Market Profile with Months Vacant positive and Renewal Probability less than 100% (so there was a chance that a New tenant moved in after a vacant period), and you then took that space to market with a To Market Page, the Gross Income for the space in those vacant months would not be reflected in the Pro Forma Income, Common Size, Square Footage and Annual Statements, as well as Lease Analysis when the Use Vacancy checkbox was unchecked. Correspondingly, the Vacancy & Credit Loss line was misstated in those months. Effective Income and all items below Effective Income were not affected, and all IRR's and NPV's were not affected either. Thanks to Jerry Conroy, CCIM for his help in isolating this. Introduced in Version 12 and fixed in 14.
  5. If you entered a Percentage Rent term with a zero sale percent and used a Natural or Zero Breakpoint, all calculations would fail with a trapped error 6 (Overflow). Now such an entry will simply result in a zero Percentage Rent amount. Introduced in Version 11 and fixed in 14. Thanks to Nancy Wiggins, CCIM for the report and documentation.
  6. When using the Development Spending Dialog in an Assumption Set together with the Automatic Draw Loan, it was possible to have a slight error in the Capital Gain calculation, depending on the tax treatment of the Draw Interest. Introduced in Version 10 and fixed in 14. Thanks to Roy Hanlin, CCIM CPM and Ron Wallace, CCIM CPA for their reports and documentation.
  7. If you changed a Global Profile during a session, you were forced to save it at session end. Now you can discard changes. Introduced in Version 12.02 and fixed in 14.
  8. On occasion when entering lease analysis while a Revenue Page was highlighted, planEASe would pick up the wrong Square Footage for the lease, mis-stating the $/RSF and $/USF rates. Dollar and PV figures were not affected. Thanks to Benetta Rusk, CCIM for the report and documentation.
  9. Grad Camp This year's Grad Camp, held concurrently with Boot Camp in Las Vegas, did such an incredible job we have to give them the credit they deserve. Attendance is restricted to former Boot Camp and Mini Camp attendees, and they are allowed the freedom to use the BETA software to analyze personal projects and make presentations of those projects to the Boot Camp and other Grad Camp attendees on the last day of the Camp. While this allows them a first look at the latest improvements under the tutelage of the author and instructors, it also exposes them to any mistakes we have made in programming those improvements. This is the first year we have attempted this, and while it was rough on the attendees, all of you, our users, will benefit from their work as you phase in to Version 14. Special thanks go to Ron Wallace, CCIM CPA, Ron Bowden, CCIM, Tom McMullan, Allen McDonald, CCIM and Stephen Ford, CCIM for their contributions to Version 14 during Grad Camp.
  10. If one or more Revenue Pages contained a non-zero Management Fee Field and there were 15 or more Development Spending or Unit Sales Cost Items, the Detail Report for Depreciation and Capital Spending for the 15th item (and the total) was wrong. Introduced in Version 12 and fixed in 14.01. No Reports or calculations other than Detail Analysis were affected. Our thanks to Ron Bowden, CCIM for his report during Boot Camp.
  11. If you were in Monthly mode and your Holding Period was 2 years or less and you ran a Sensitivity or Risk Analysis or a Lease Analysis in Summary Mode, there was a possibility that the X-Axis of any graph you produced would be mis-labeled. Introduced in version 9 or earlier and encountered in Boot Camp.
  12. If you entered Detail Analysis with an Assumption Set using both the Reimbursements Dialog and one or more % of EI Expense Pages and asked for the details of Depreciation, and there were more than 25 pages of Depreciation and then you requested details of Expenses, you got a trapped error 9. If you, rather, simply asked for Expense Detail without first requesting Depreciation Detail, the request was filled normally. No Reports or calculations other than Detail Analysis of Expenses were affected. Introduced in Version 12 and fixed in 14.01. Our thanks to Allen McDonald, CCIM for his report during Boot Camp, and his patience thereafter.
  13. If you entered Lease Analysis with an Assumption Set that contained one or more Expenses with an Expense Variable field set to greater than zero (unusual), and sent the lease To Market with a Market Profile, the Revenues, TI's and Commissions affected by the To Market rates were twice as much as expected. No Reports or calculations other than Lease Analysis were affected. Introduced in Version 12 and fixed in 14.01. Not Reported.
  14. If you set File / Preferences / Show Reimbursements in Pro Forma and APOD Reports to Separately and the Assumption Set contained Reimbursements and you requested an APOD Report and you then checked the Reimbursement Detail check box you got a trapped error 9. Thanks to Sheryl Mazirow, CCIM for the first report. Introduced in Version 14 and fixed in 14.01.
  15. Utilities / Loan Planner was inadvertently changed in version 14 to eliminate the use of the Interest Rate Increment in the Payment Table so all Payments in each column were the same no matter what the interest rate. Thanks to Roy Hanlin, CCIM, CPM for the report. Introduced in Version 14 and fixed in 14.01.
  16. In Monthly Mode, if you entered a negative amount in the Recapture Method of a Depreciation Page to request "Write Off after X years" to request write off at the end of a lease, the writeoff amount was correctly computed, but mis-placed in time. In Yearly Mode the calculation was correct. Thanks to Craig Reisinger, CCIM for the report. Introduced in Version 9 and fixed in 14.01.
  17. When changing pages in the Assumption Set to one of the new To Market Pages, if you highlighted one of the last four assumptions on the previous page and pressed D, you were rudely greeted with an untrapped error 9. Introduced in Version 12 and fixed in 14.01. Thanks to William Harwell, CCIM for the report.
  18. In Detail Analysis, the Graphs for Depreciation and Capital Spending were mis-labeled on the Legend for Market TI's and Market Commissions. Not reported.
  19. If you entered an Assumption Set that contained one or more Expenses with an Expense Variable field set to greater than zero, and sent a lease To Market with a Market Profile, the TI's and Commissions affected by the To Market rates were mis-stated. Introduced in Version 12 and fixed in 14.02 Thanks to Bart Bouchein for the report and documentation
  20. In Monthly Mode, the Annual Reports and the $/SF/Units report lacked Expense percentages. Introduced in Version 14 and fixed in 14.02. Thanks to Eddy Bernard for the report and documentation.
  21. In a Unit Sales Assumption Set, if you edited the Unit Sales Cost in an Exp-us Page by simply changing the amount rather than editing the contents of the Calculator, the Page was converted to a Title when recovered into the Unit Sales Dialog, eliminating the edited amount. Now the edited Unit Sales Cost amount is retained, the Quantity is changed to one (1) and the Measure is converted to Each. Editing the Unit Sales Cost field to zero still converts the Page to a Title when recovered into the Unit Sales Dialog.
  22. If an Assumption Set contained Market Profiles, an extraneous line for Tax Credits was shown at the end of the Income Statements and Annual Statements. This line did not affect any cash flows and did not affect any measures for the analysis. Introduced in Version 12 and fixed in version 14.03. Thanks to Roy Hanlin, CCIM, CPM for the report and documentation.
  23. In Monthly Mode, if a TI was written off over the life of the lease, all depreciation was recaptured at the end of the Holding Period.